Read every field
Vendor, amounts, tax, line items and terms are pulled from PDFs, scans and email in seconds.
Accounts payable automation for finance teams
Scan it. Match it. Pay it.
Ledgerkite reads every invoice, matches it to the purchase order and receipt, routes it for approval, and pays the vendor on time, with an audit trail your controller can sign.
01 / Why Ledgerkite
Every payment should have a reason.
Most AP tools stop at data entry. Ledgerkite runs the whole cycle: capture, coding, matching, approval, payment and reconciliation, in one place your auditors can follow.
An invoice is not an email attachment. It is a liability with a due date.
Ledgerkite principle 001Invoice → Ledger
Match before you pay
Each invoice is checked against its purchase order and goods receipt, line by line.
Pay on time, not twice
Duplicate, out-of-tolerance and unapproved invoices are held before a cent leaves the account.
02 / The workflow
One invoice.
Five checks.
Stage 01CAPTURE
Paper becomes data.
Ledgerkite reads the invoice wherever it arrives and asks a person only about the fields it is unsure of.
inbox → fields → draft bill
Stage 02CODE
Every line lands in the right account.
GL accounts, cost centers, projects and tax codes are suggested from your history and your rules.
vendor → GL → cost center → tax
Stage 03MATCH
The bill meets its purchase order.
Quantities and prices are matched against the PO and the goods receipt, with tolerances you set per vendor.
PO → receipt → bill
Stage 04APPROVE
The right person signs, in the right order.
Approval chains follow amount, department and entity, from email or phone, with every decision on the record.
approval → PAY / HOLD
Stage 05PAY
Vendors get paid and the books close.
ACH, card and check runs are scheduled for terms and discounts, then synced back to your ERP and reconciled.
pay → sync → reconcile
03 / Modules
Not a scanner. A finance desk.
Turn on the modules your team needs today and add the rest as you grow, all on one vendor and payment record.
E-01
Capture
Reads invoices from email, upload and vendor portals, in any layout and language.
E-02
Approvals
Routes bills by amount, department and entity, with delegation for time off.
E-03
Audit
Keeps the invoice, match result and every approval together for the auditor.
E-04
Payments
Pays vendors by ACH, card or check on the date that keeps the early-pay discount.
E-05
Cash
Shows what is due this week, what is on hold, and the cash you need to cover it.
E-06
ERP sync
Two-way sync with NetSuite, QuickBooks, Sage Intacct and Xero, mapped to your chart of accounts.
04 / Controls
Control is the point.
“Someone approved it” is not a control. Ledgerkite shows which checks each invoice passed, who signed and when, and why it was released for payment.
✓Checked against
your policy
your policy
Ledgerkite / control stream
01read INV-20931.pdf ✓
02match PO 4471 lines 12/12
03check vendor bank details unchanged
04scan duplicate invoices none
05price tolerance 2% within
06route approval chain 2 of 2
07post bill to ERP synced
Payment decisionPAID